Administrative Assistant

This position requires an active Secret clearance.

The Administrative Assistant shall provide administrative support per requirements of the executives and directorates. Plan and produce correspondence, reports, proposals, memos, and other documentation. Operate spreadsheet software such as Excel, and presentation software such as PowerPoint to produce finished documents. Proofread completed documents. Provide copying and production support as needed.

Compensation & Benefits:

Estimated Starting Salary Range for Administrative Assistant: Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

Administrative Assistant Responsibilities Include:

• Prepare a wide variety of correspondence, reports, and compose routine non-technical correspondence, such as letters of acknowledgement or notification.
• Consolidate and finalize information for various reports; gather and summarize information from files and documents for supervisor's use in responding to inquiries; edit documents for correct grammar, spelling, capitalization, punctuation, and format.
• Screen incoming mail, receive telephone calls, and greet visitors.
• Maintain calendars, schedule appointments, meetings, and conferences.
• Review and update office procedures to ensure effective and efficient operations regarding the clerical, procedural, and administrative work of the unit.
• Establish, maintain, purge, and dispose of office records and files in accordance with 1 AF's records management plan.
• Travel arrangements including scheduling transportation, making lodging reservations and preparing travel orders and vouchers.
• Prepare, consolidate, submit, and maintain time and attendance records in accordance with established procedures.
• Gather all requisitions for office supplies, printing support, and related materials and services.
• Prepare correspondence and reports and compose routine nontechnical correspondence, such as letters of acknowledgement or notification.
• Consolidate and finalize information for various reports, gather and summarize information from files and documents for the Director and Deputy Director's use in responding to inquiries, edit documents for correct grammar, spelling, capitalization, punctuation, and format.
• Maintain Director and Deputy Director Calendar, schedule appointments, meetings, and conferences.
• Review and update office procedures to ensure effective and efficient operations regarding the clerical, procedural, and administrative work of the unit.
• Manage all taskers assigned to A9 (Task Management Tool, Executive Tracker) to include daily monitoring, posting, accepting, or declining, and downloading related documents.
• Performs other job-related duties as assigned.

Administrative Assistant Experience, Education, Skills, Abilities requested:

• High school diploma or equivalent education required with 3-5 years of administrative assistance experience.
• Previous experience in providing administrative assistance, including tasks such as managing schedules, handling correspondence, and organizing office operations.
• Experience in maintaining office efficiency, coordinating administrative activities, and ensuring a smooth workflow.
• Strong organizational abilities to manage tasks efficiently, prioritize assignments, and maintain order in the office.
• Effective written and verbal communication skills to interact with colleagues, clients, and external partners.
• Thoroughness in handling administrative tasks with precision, ensuring accuracy in documentation and correspondence.
• Familiarity with office software, including word processing, spreadsheet applications, and email systems.
• Effective time management skills to prioritize tasks and meet deadlines in a fast-paced administrative environment.
• A customer-oriented approach when dealing with internal and external stakeholders, providing assistance and support as needed.
• Adaptability: Capacity to adapt to changing priorities, multitask, and handle diverse administrative responsibilities.
• Must pass pre-employment qualifications of Cherokee Federal

Company Information:

Cherokee Nation Defense Solutions (CNDS) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNDS, visit cherokee-federal.com.

#CherokeeFederal #LI

Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Similar searchable job titles:

• Executive Assistant
• Office Coordinator
• Administrative Coordinator
• Office Assistant
• Administrative Specialist

Keywords:

• Administrative Support
• Office Management
• Organizational Skills
• Communication
• Time Management

Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, and Accommodation request.

Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.

Please Note: This position is pending a contract award. If you are interested in a future with Cherokee Federal, APPLY TODAY! Although this is not an approved position, we are accepting applications for this future and anticipated need.

As required by our governmental client, this position requires being a US Citizen AND an active Secret clearance.